| § 1 | The name of the association is Föreningen G-gruppen - Genealogy over the
Baltic Sea. The name is shortened to Föreningen G-gruppen. The association is based in Stockholm.
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| § 2 | The association, which is an non-profit association, has the purpose of
promoting genealogy related to migration and family relations across the Baltic Sea.
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| § 3 | Any physical person who wishes to promote these purposes is welcome as a
member of the association. Members has to pay the fee decided by the annual meeting, unless the board decides otherwise.
A member may be excluded from the association by the board with immediate effect if a member violates the statutes of
the association or opposes the association's activities and purposes or obviously harms the association's interests and
reputation.
Decisions regarding exclusion may not be taken before the member has been given an opportunity to
comment on the reasons for a possible exclusion within fourteen (14) days from the date on which the Association Board
informed the member by email of the reason for the consideration.
Definitive decision shall be communicated to the
member no later than fourteen (14) days after the member had an opportunity to comment on the matter.
The board's decision on exclusion may be appealed by the member to the next ordinary Annual General Meeting. In such case,
a Member shall notify the Board of Directors no later than twenty (21) days after the decision to appeal against the
decision stating the reasons.
The Board of Directors shall then view the appeal under section 12 on the agenda at
the next Annual General Meeting as a separate item.
The decision of the Annual General Meeting can not be appealed.
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| § 4 | The association's activities are exercised through
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the annual meeting, which is the association's highest decision-making body,
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the board, which is the governing body of the association,
- the management team, which is the executive body of the association.
The board safeguards the interests of the association and also operates through the management team. The members appointed
by the board in the management group are responsible to the board of directors fot the diffrent work areas and project groups. The term of
office for the members of the management team is until further notice.
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| § 5 | The association's board consists of a chairman and at least two members. All
regular members are elected for two years - at the first election opportunity, half is chosen for one year.
The chairman
and substitues are elected for one year.
The Board appoints a vice-chairman, secretary, treasurer and other officers.
Substitues enters in the absence of a regular member as decided by the annual meeting.
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| § 6 | The Board, which meets at the chairman's notice, is decisive if at least
half the number of the board members including the chairman or vice chairman participates in the meeting. If the same
number of votes is cast, the chairman of the meeting has a casting vote. A member of the management team may be added,
as necessary, for a board meeting. But without voting rights.
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| § 7 | The association's fiscal year coincides with the calendar year. Accounts,
minutes and the annual report shall be submitted to the auditors no later than three weeks before the annual meeting
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| § 8 | The annual meeting is held annually no later than April. Extra member meetings
are held when the board or the auditors or at least one fifth of the members demand it. The annual meeting is deemed to be
competent advertised if the board has determined and on The association's website and discussion list announced the day
of the annual meeting no later than January.
Extra members' meetings are deemed to be the authorized if the board
has determined and on the association's website and discussion list announced the day for the extra member meeting no later
than two months before the date of meeting
The ordinary and extraordinary meetings of the association can be conducted in a virtual manner.
A member may vote
in advance through the association's pre-voting program. Pre-voting can take place at the earliest four weeks and no later
than three days before the annual meeting or extra meeting. In pre-voting, the registered e-mail address at the association
is given as the username and the personal member number as the password.
Only member who has paid membership fee for the year is entitled to participate in voting at the annual meeting, extra
meeting or pre-voting. A member who has pre-voted is entitled at attending a annual meeting or extra member meeting and there
change his previous virtual pre-voting vote.
The results of the referendum shall be notified to the nomination committee in writing no later than twenty four hours
before the annual meeting or the extra meeting commences.
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| § 9 | At the Annual General Meeting, the following matters shall be present:
- Opening of the meeting.
- Election of chairman to conduct negotiations.
- Election of meeting secretary.
- Election of two adjudicators, including voting counselors, together with the chairman to adjust the meeting minutes.
- Determination of agenda.
- Ask if the meeting has been duly announced.
- Board of Directors' report.
- Auditors' story.
- Issue of discharge of the Board.
- Determination of membership fee.
- Establishment of business plan and budget.
- Processing of proposals submitted to the annual meeting.
- Election of Chairman.
- Determination of the number of Board members and alternates.
- Election of Board members and alternates, as well as the order of replacement of the alternates in the ordinary place.
- Election of auditors and substitutes for these.
- Election of moderator to count vots for pre-voting. The mandate date for this moderator is lasting.
- Determination of the number of members of the Nomination Committee.
- Election of election committee and its convening party.
- Other matters.
- Closure of the meeting.
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| § 10 | Motions and proposals for the annual meeting shall be submitted to the Board in
writing no later than one month after the annual meeting in accordance with Section 8, first paragraph, is announced.
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| § 11 | Notice and agenda for annual meeting or extraordinary meeting and meeting
documents including proposals from the nomination committee shall be made available to members at the Association's
website no later than four weeks before the annual meeting
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| § 12 | At extra annual meetings, only cases mentioned in the notice may be presented.
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| § 13 | Elections are made with closed notes if so asked for. At the same number of votes,
decision is made by lottery. In other matters, the chairman has the casting vote.
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| § 14 | Amendments to or additions to these statutes shall be decided by the Annual
General Meeting. For decision of changes there has to be at least a two thirds of votes cast, including virtual early votes.
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| § 15 | In order to dissolve the association, decisions are taken at a regular annual
meeting and a subsequent additional membership meeting with at least a total of three quarters of the votes cast. Said extra
member meeting may not take place until three months after the first decision.
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| § 16 | In the event of dissolution of the association, its intangible assets and
collections shall be handed over to a association with an interest in migration research. Ev. Existing funds are disposed of
according to the final meeting decision. |
These statutes have been drawn up in Swedish, German and in English. In case of dispute the Swedish
version applies. |
